Operational Services Support Officer (PMO)

• Permanent full time - 35 hour week
• 9 day fortnight option

The City of Canada Bay is a thriving, colourful community, surrounded by the beautiful bays of Sydney Harbour. The area is also known for its parklands, cycle paths and walkways. City of Canada Bay Council’s values underpin how we operate: We act with integrity; We empower our people; We are respectful; We work together; We innovate.

About the role

We are currently seeking a motivated and organised Operational Services Support Officer to join our Project Management Office (PMO) team. The Operational Services Support Officer will play an important role in supporting the effective and efficient delivery of operational services within the PMO /and broader City Assets directorate. This role requires a proactive individual with excellent administrative skills, strong attention to detail, and the ability to thrive in a fast-paced environment. 

• Provide administrative support to the PMO including but not limited to; scheduling meetings, maintaining records, and coordinating communications.
• Assist in the preparation and distribution of operational reports, ensuring accuracy and timeliness.
• Liaise with internal and external stakeholders to gather and disseminate information as required.
• Maintain and update databases, spreadsheets, and other documentation relevant to the PMO.
• Contribute to the development and implementation of operational policies, procedures, and best practices.
• Support the procurement process by assisting with tender preparation, contract management, and supplier communication.
• Assist and support other City Asset business units, from time to time, under the direction of the Manager PMO and/or Coordinator, Operational Services.
• Undertake special projects and other duties as assigned by the Manager PMO.

About the person 

• Relevant education with Certificate III in Business or equivalent OR previous experience in similar position.
• Proven experience in an administrative or support role, preferably within a local government or similar environment.
• Strong organisational skills with the ability to prioritise tasks and manage competing deadlines effectively.
• Excellent written and verbal communication skills, with the ability to engage with stakeholders at all levels.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with database management.
• Ability to work independently and as part of a collaborative team.

What’s on offer

We are offering an attractive total remuneration package for the right person, starting at $71,736.33 to $82,496.78 gross per annum + Super.

The City of Canada Bay also offers excellent employee benefits which include: 

• Rostered Days Off (participation in a 9-day fortnight scheme)
• A range of flexible work arrangements including hybrid work from home arrangements
• 18 weeks paid parental leave
• Leave benefits (9-day fortnight, 3 weeks sick/personal leave, 2 days health and wellbeing leave per year, access to Long Service leave after 5 years)
• Health and Wellbeing programs (Yoga classes, Fitness Passport, Flu vaccinations, Head Space, Skin Cancer Checks)

Want to know more?
Further information regarding the requirements of this role can be found in the attached Position Description here, alternatively for a confidential discussion please contact Sam Kartambis, Manager Project Management Office on 02 9911 6331 or at sam.kartambis@canadabay.nsw.gov.au. 

 Please click the below link to learn more about working at City of Canada Bay Council. 

You can access it via this link: https://youtu.be/_TmiAQxswQg

How to apply
Candidates MUST apply online by clicking 'begin' below. Applications close 11:30pm, Thursday 18 2024 and will not be accepted through any other medium.

If you have any accessibility requirements, please feel free to contact April McCarthy on 02 9121 0076 or email  april.mccarthy@canadabay.nsw.gov.au to discuss.

The City of Canada Bay Council is a Child Safe Organisation that recognises and advocates for the rights of Children and Young People and are committed to a Safe Workplace. 

The City of Canada Bay Council is an Equal Employment Opportunity Employer committed to maintaining, growing and supporting a diverse, respectful, collaborative & inclusive workplace. We welcome and encourage applications from diverse community groups and ages including Aboriginal and Torres Strait Islander, LGBTIQA+, people with disabilities, women, and other diversity groups. 

The successful applicant for this role will be required to be fully vaccinated for COVID-19 or provide evidence of an approved medical contraindication form. It is the responsibility of the applicant to ensure they are able to meet all requirements in line with Councils COVID Safe Workplace Policy & Procedure (once adopted), WHS requirements and prevailing NSW Public Health Orders. 

 “Formal offers of employment are subject to standard Council pre-employment checks including medical and other background checks”.